Before making any payments or having your child attend our training sessions, please take a moment to carefully read our Terms and Conditions.

Bookings & Membership

• To participate in our basketball program, all parents/guardians must complete a booking form and pay for their child's club membership in full and in advance of any session, camp, tournament, or private coaching sessions. Our annual club membership is £24, valid from September 1st to August 31st each year. 

• We reserve the right to refuse admission to training sessions and camps if membership and all relevant forms and payments have not been completed. 

• Once payment is made, you agree to our terms and conditions, and fees are non-refundable and non-transferable.

• Players under 18 require consent from a parent or legal guardian to participate. 

• Spartans Basketball Academy reserves the right to refuse admission to any training, camps, tournaments, private coaching, tours, or games at our discretion.

• Please note that children cannot participate without payment for sessions and membership. We also reserve the right to refuse players from returning if there are issues with late payments or behavior. If you anticipate payment difficulties, please contact us in advance for assistance. We may also offer discounts for children eligible for Free School Meals (FSM).

• Children cannot transfer between weekly training sessions, and there are no discounts or refunds for missed sessions.

Media and Communication Consent

• By your child becoming a Spartan, you consent to receiving emails and texts from Spartans Basketball Academy and to photos/videos of your child being taken during our sessions, camps, games, and tours. These may be used on our social media platforms and website to promote the club and, in some cases, our partners. You may opt out of communications at any time by emailing us at hello@spartansbasketballacademy.com with an unsubscribe request.

Health and Safety

• Players (or parents/guardians) must disclose any medical conditions or injuries upon registration and keep the club updated on any changes. 

• Spartans Basketball Academy is not responsible for any injuries or accidents during our training sessions, games, camps, tournaments, or tours. 

• Players participate at their own risk.

Training Sessions

• Only Spartans T-shirts/team kits are permitted for our training sessions and games. 

• Sessions are typically held indoors on a full or half court, but may occasionally be in a gym or outdoors due to venue bookings. 

• Team sessions may be combined if there are venue or coach availability issues.

• There will be a minimum of ten sessions per term for ‘Open Sessions’, and potentially up to twelve. In the event of short-notice cancellations, sessions will be rescheduled to another day or venue, combined with another age group, or replaced with an online or fitness session if an indoor/outdoor coaching session isn't possible.

• All players should bring the following items to training sessions:

* Named Drinks Bottle
* Pre-pumped basketball
* Appropriate Footwear and Clothing
* Spartans T-shirt (for all sessions)
* Spartans Jersey and shorts (for games)

Code of Conduct

• All players and parents must respect teammates, parents/guardians, coaches, officials, opponents, and spectators. 

• Abusive language, violent behavior, discrimination, or harassment will not be tolerated.

• We expect players to be punctual and attend all booked training sessions. Frequent lateness or missed sessions may result in a child being removed from open sessions, with their place offered to another child, and potentially disabling them from representing their Local or National League Team. 

• If your child cannot attend a session, please notify us in advance. 

• Spartans players are not permitted to train with, represent, or play for another basketball club while being a member of our Academy. Please contact us before joining if your child plays CVL, National League, or represents another club. If your child joins another club after becoming a Spartans member or decides he/she no longer wants to play, no refunds will be given, and they will not be able to represent or train with Spartans Basketball Academy. If a child represents Spartans and trains with another club without prior discussion, they will be asked to leave, and no refunds will be offered.

• If your child has represented Spartans and leaves the club, they will not be able to participate in our sessions or camps.

• Players are expected to maintain exemplary attitudes and behavior at all times, including on social media. Spartans Basketball Academy has a strict "NO DRUGS and NO ALCOHOL" policy. Players consuming, using, or promoting drugs, cigarettes, vaping, or alcohol (including via social media) will not be able to participate in any training sessions.

• No refunds or credit will be offered in these situations.

National and Local League Teams

• Players on CVL or National League teams are expected to attend all training sessions to improve skills and contribute to team success. If your child has other commitments that prevent consistent attendance at CVL/NL sessions or games, they should not join these teams, as we require commitment for the entire season.

• Not all children on CVL or National League teams will play in every game or receive equal minutes; this is at the coach's discretion and based on various factors.

• Coaches reserve the right to determine team selection and playing time.

• Spartans Basketball Academy expects a certain level of behavior, agreed upon before the start of the term, training, or matches. We reserve the right to exclude a child from any training session, Local League game, National League game, or team (including tours) if their or their parent/guardian's behavior is deemed rude, disruptive, unsafe, or harmful to our reputation. We also reserve the right to prevent a child from representing our CVL/National League team or any team/tournaments if their behavior conflicts with our code of conduct or their attendance is unsatisfactory (below 90%). No refunds will be issued in such cases.

Camps

• Camps must be paid for in full, even if your child cannot attend all days; we no longer offer credit for missed days. If a camp is cancelled by us, any money paid will be credited to a future camp, as we are unable to offer refunds. If your child participates in a single day or part of a camp, payment must be received before the camp begins.

• Camp places are offered on a first-come, first-served basis, and sometimes by invite only. If a booking is made without immediate payment, your child may be removed from the register to allow another child to participate.

• Spartans players are not permitted to participate in training sessions or camps for other clubs. We do not allow players from other clubs to attend our camps/sessions without prior mutual agreement. We cannot offer refunds or credit if your child is unable to participate in a camp day/week for any reason, including missing specific days.

Safeguarding

• For any safeguarding concerns, please contact our Club Welfare Officer, Sandra Sarapenko, at cwo@spartansbasketballacademy.com with the subject "Safeguarding Concern." You can also contact Kingston upon Thames Safeguarding at 0208 547 5008 or the NSPCC helpline at 0808 800 5000.

Data Protection

• All personal information is collected and stored in accordance with applicable data protection laws and will only be used for club administration and communication purposes.

 

School Sessions

• For school clubs, if minimum numbers are not met, parents will receive a full refund. We will notify parents/guardians as early as possible, but no later than the Friday evening before the club commences the following week. 

• Children participating in after-school clubs are not required to purchase Spartans Basketball Academy Membership or t-shirts. 

• Our Code of Conduct applies to all sessions provided by Spartans Basketball Academy.